For pharmacies and supplement shops
Pharmacy expiry date tracking for medicines and supplements
Expired medicines on the shelf cost you money and your customers' trust. SimSim helps pharmacies and supplement shops see what expires next, record batch numbers, and act in time to sell, return or remove stock.
Use the SimSim app on a phone or a tablet. Use it alone or with your team—everyone sees the same up-to-date inventory. Get started for free—no credit card required.
How to track medicine expiry dates in a pharmacy
Record the expiry date and batch number of every delivery, keep batches apart, check upcoming dates every week, and act early enough to return or sell stock before it expires.
- Record the expiry date and batch number on arrival
- Keep each batch separate on the shelf and in your list
- Get alerts early enough to return or sell
- Share one list and remove expired stock
Why expiry tracking is harder in a pharmacy
A pharmacy holds thousands of small, similar-looking products, each with its own date and batch.
Many batches of the same product
The same medicine arrives in different batches with different expiry dates, often on the same shelf.
Return deadlines
Supplier return policies usually set a window, often a number of months before or after the expiry date. Find the stock too late and you may lose the credit.
Small print on small boxes
Dates and batch numbers are tiny and printed in different formats, which makes manual checks slow.
Customer trust
Selling an expired product, even by mistake, damages trust and can cause real harm.
Record every delivery with its expiry date and batch number
Check new stock before it goes on the shelf. Note the expiry date, the batch (lot) number and the quantity for each product.
- Check the date on every box, not just one per carton.
- Record the batch number next to the date.
- Put new stock behind older stock, unless it expires sooner.
How SimSim helps: Scan the regular barcode on the box with your phone or a Bluetooth scanner. Then take a photo of the label: the AI reads the expiry date and batch number together. If the product is not in the database, the AI fills in its details from the photo.
Keep batches apart and searchable
When the same medicine has several batches, each one needs its own date. You should be able to find a specific batch in seconds when a supplier asks about it.
- Record each batch separately, even for the same product.
- Use storage locations: front shelf, drawers, back room, fridge.
- Note where each batch is stored so you can pull it quickly for a return.
How SimSim helps: Every batch keeps its own expiry date, batch number, quantity and location. Search by product name, batch number, category, location or expiry status.
Get alerts early enough to act
For medicines and supplements, an alert a few days before expiry is often too late. Many pharmacies review stock that expires in the next 3 to 6 months, so there is still time to sell it or return it under the supplier's terms.
- Set an early alert to plan returns, and promotions where they are allowed (for example on supplements).
- Check the list again close to the date and remove the stock before it expires.
- Review the near-expiry list every week.
How SimSim helps: Choose alerts days, weeks or months before each date. The priority view shows expired and near-expiry products first.
Share one list with your whole team
Pharmacists, pharmacy assistants and stockroom staff all handle medicines. One shared, up-to-date list avoids double work and missed dates.
- Decide who records deliveries and who does the weekly check.
- Remove products from the list when they are sold, returned or destroyed.
- Give each person only the access they need.
How SimSim helps: Add team members and choose whether each person can add, edit or only view products. Import or export your list with Excel or CSV files.
What pharmacies use SimSim for
AI reads date and batch
Take a photo of the label instead of typing small print.
Search by batch number
Find a batch, its quantity and its location in seconds.
Alerts weeks or months ahead
Enough time to return or sell near-expiry stock.
Priority list
Expired and near-expiry products in one view.
Team access
Staff roles with add, edit or view-only access.
Excel and CSV
Import your current list and export your data.
Frequently asked questions
How do pharmacies keep track of medicine expiration dates?
Most pharmacies record the expiry date of each delivery, keep batches apart, and review stock that expires in the coming months every week. An app makes this faster by reading dates from the label and sending alerts automatically.
Is there a medicine expiry tracking app for pharmacies?
Yes. SimSim is a medicine expiry tracking app for Android, iPhone and iPad. Scan the regular barcode on the box, let AI read the expiry date and batch number from a photo of the label, and get alerts weeks or months ahead. You can start with the free plan.
Can SimSim track batch (lot) numbers of medicines?
Yes. The AI reads the batch number and expiry date from a photo of the label, and you can search your stock by batch number later.
Does SimSim scan the 2D code on medicine boxes?
No. SimSim reads regular 1D barcodes only, not QR codes or square 2D (Data Matrix) codes. For those, take a photo of the label and the AI reads the expiry date and batch number.
How early should a pharmacy be alerted before a medicine expires?
A common starting point is 3 to 6 months before expiry. That leaves time to check supplier return windows, move stock or plan sales. Always follow your supplier agreements and local rules.
Can my whole team use it?
Yes. Add staff members and choose whether each person can add, edit or only view products. Everyone works on the same up-to-date list.
Is SimSim free for pharmacies?
You can start with the free plan on Android, iPhone and iPad, with no credit card. Paid plans add more users, more products and AI features.
Track medicine expiry dates with SimSim
Scan, let AI read the expiry date and batch number, and get alerts before stock expires.